Sorting text in Word: 3 tips and some secret tricks - smithbusionea

Standard sorting in Word 2022 is a breeze: Essentially, it's only select a number of text, click the Sort release, and then choose Ascending or Descending order. All the same, it gets a little more complex when sorting multiple columns operating theater tables. At that place are a couple of tricks and relatively unknown techniques that can save you time and make this task easier.

Sort dual columns

Sorting multiple columns is the same process as sorting a list: Retributive click the Sort button. Word automatically highlights totally the columns and sorts them consecutively in the order you specify.

Trick: When sorting the columns individually (that is, treating to each one column as an independent name), you must select the text in all column separately—one at once—and past click the Sort button.

Also, you must specify the data you'Re sorting—text, dates, or numbers. The good news show is that Word generally knows the information format and selects it for you.

JD Sartain

Taming table sorts

Sorting altogether the columns of information inside a table does non play the said way as lists operating room columns. If you merely click the Sort button, believe me, very queer things happen.

For tables, you must highlight the entire table, which reveals two new tabs on the ribbon bar: Contrive and Layout. Get across Layout > Sort; pick out the pillar you want to sort by in the Form By field box; check Rise operating theatre Descending, then clink OK.

Trick: Manually selecting text can be cumbersome. Try this instead: Position your cursor over the first prorogue column (above and outdoors the defer). When the black arrow appears, click once, then hold down the Shift key and click above the remaining columns until the entire board is highlighted.

Sorting a single column inside a table is slightly more complicated. For example: Click the column you want sorted, then cluck Layout > Sort. The highlighted column you just selected is automatically listed in the Sort Away field box, plus the Type (Text) and order (Upward) is besides automatically selected.

Secret warning: At this point, if you just cluck OK, the full table is rearranged, only not really grouped. The selected column sorts in the order you specified (sometimes), but the other columns in the table are just randomly rearranged, resulting in a real mess.

Now what! Click Undo and read along.

The next step, unfortunately, is not unlogical. Word requires nonuple sorts for this selection to work properly. First, you must check the Sort Column Only box under Layout > Sieve > Options > Sort Options. Simply once you check this box, then click OK, and OK once more, the column you selected is rearranged, but non sorted. Now you have to sort IT again, because Holy Writ can't (or North Korean won't) perform this function in a single step.

Surreptitious trick: Try this: Position your cursor in the top, ethical tolerance (outside the table) and, when the black arrow appears, click once. Word displays a column of itty-bitty gray boxes (well-intentioned for the addition of a new column). Now mouse click Layout > Screen > Options > Class Options and check the Sort Column Solitary box. Click OK, and then OK again. Nothing changes (or so it seems), but the Sort Column Only box is now checked, which is necessary to go.

JD Sartain

And now, IT works. Click the newspaper column you want sorted—in that case, the focus column (as explained above)—then just click Sort > Fine. This measure sorts the center column alphabetically in ascending order and does not rearrange the data in the take a breather of the mesa.

Trick: Imagine that after you've sorted the table, you decide to put your home state of California first along the list. Rather than manually adjusting the information, you can quickly move any quarrel up or toss off with a simple crosscut. Position your cursor happening the California row. Jam Shift+ Altitude+ Up-pointer continuously until California is moved to the first rowing (or Shifting+ Alt+ Down-arrow to move the row down).

Note: The Sort Newspaper column Only loge remains checked until you way out Word, then information technology reverts back to the default of "uncurbed." And so you mustiness replicate these last two steps to sort a single column inside a table of multiple columns each fourth dimension you access Word.

Source: https://www.pcworld.com/article/431501/sorting-text-in-word-3-tips-and-some-secret-tricks.html

Posted by: smithbusionea.blogspot.com

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